Who we are
GaganSoft ("we", "us") runs the website gagansoft.in, a platform where engineering students, fresh graduates and job seekers join internships and AI projects, earn certificates and apply for jobs. Our office is at 1st Floor, 16/3 Arundelpet, Guntur, Andhra Pradesh. For anything about your personal data, write to contact@gagansoft.in.
This policy explains what we collect, why, who we share it with and the choices you have. It is written to follow India's Digital Personal Data Protection Act, 2023 and the Information Technology Act, 2000.
What we collect
- Account and profile: name, email, phone, password (stored only as a secure hash), college, degree, branch, graduation year, city, skills, LinkedIn / GitHub / portfolio links, a short bio and your resume if you upload one.
- Learning and applications: the internships, batches and AI projects you join (including team member names, emails and phones you enter), project links you submit, grades, certificates, and the jobs you apply for with your cover note and resume.
- Payments: amount, purpose, status and the payment references from Razorpay, or the UPI transaction id (UTR) and the screenshot you upload. We never see or store your card number, UPI PIN or net-banking password; Razorpay and your bank handle those.
- Enquiries and events: what you send through the contact form, the company enquiry form or an event registration.
- Technical data: IP address, browser type and security logs (for example failed logins), kept to protect accounts and stop spam.
How we use your data
- To create and run your account, enrolments, project registrations and job applications.
- To take payments, verify UPI transfers and send receipts.
- To issue certificates and let anyone check them on our verify page.
- To send emails you need: email verification, password resets, confirmations, payment and application updates. We do not send marketing emails without your consent.
- To answer enquiries, prevent fraud and abuse, and keep the site secure.
- To meet legal, tax and accounting obligations.
Certificates and public verification
Every certificate has a number and a QR code. Anyone who has that number can open our verify page and see the holder's name, the program or project title, the kind of certificate, the dates and whether it is valid or revoked. Nothing else about you (no email, phone or address) is shown there.
Who we share data with
We do not sell your personal data. We share it only when needed:
- Employers: when you apply for a job, the hiring company receives your application, profile details and resume for that job.
- Sponsors and colleges: for a sponsored AI project or a campus program, the sponsor or college may receive the team's names and project work. We tell you when this applies.
- Service providers who work for us under confidentiality: Razorpay (payments), our email delivery service and our web hosting provider.
- Authorities when the law requires it, or to protect our users and the platform from fraud.
Cookies
We use only the cookies the site needs to work: a session cookie that keeps you signed in and security cookies that protect forms. We do not use advertising cookies. If you block cookies, you will not be able to sign in or submit forms.
How long we keep data
We keep your account while it is active. Certificates and their verification records are kept so they can still be verified in future. Payment records are kept for as long as tax and accounting law requires (usually eight years). Enquiries and security logs are deleted when they are no longer needed. When you ask us to delete your account we remove or anonymise your data, except what we must keep by law and the records that keep issued certificates verifiable.
Security
Passwords are hashed, the site uses HTTPS, uploaded resumes and payment screenshots are stored privately and are visible only to you and our authorised staff, and staff access is limited and logged. No system is perfectly secure; if we learn of a breach that affects you we will tell you and the authorities as the law requires.
Your choices and rights
You can see and edit most of your data in your account. You can also ask us to give you a copy of your data, correct it, delete your account, or withdraw a consent you gave. Write to contact@gagansoft.in from your registered email address and we will reply within 30 days.
Students under 18
If you are under 18, please use GaganSoft with the knowledge and consent of a parent or guardian, who may contact us about your data at any time.
Changes to this policy
We may update this policy. We will change the date at the top and, for important changes, tell signed-in students by email or on their dashboard.
Contact and grievances
Questions or complaints about your data: email contact@gagansoft.in, call +91 98866 53488 or write to GaganSoft, 1st Floor, 16/3 Arundelpet, Guntur, Andhra Pradesh. We aim to resolve grievances within 30 days.